Account Information Management System (AIMS)
The Account Information Management System is an in-house developed system implemented in 1989. The open-system displays Sponsored Program account, budget, and expenditures for Faculty. Data is extracted from the Data Warehouse, accounting, and payroll charge files.
Contact: Clif Ivy - 494-9683
Accounts Receivable
The Accounts Receivable system is an in-house mainframe system developed in 1989. The system supports the centralized accounts receivable function of the University. Charges are entered on-line, uploaded from departments, or are generated by the Accounting system.
Contact: Greg McKinney - 494-5992
Ariba Buyer
Ariba Buyer is an open systems application package initially installed in 2000 that processes electronic purchase requisitions. Functions include creating, auditing, approving, routing the resulting orders to vendors via e-mail, fax or the Ariba Commerce Services Network (ACSN), and receiving the goods and services. The application is customized to meet Purdue's business needs. Requisition data is entered by requisition originators via Buyer's web user interface.
Contact: Pat Dice - 494-4971
Business Administration
The Business Administration system is an in-house developed mainframe system implemented in 1985. The system tracks project activity across multiple accounts. Data is extracted from the Accounting system.
Contact: Greg McKinney - 494-5992
E-Commerce
The E-Commerce system is an in-house developed open systems utility initially installed in 2001 that transmits e-business financial transactions, captured by host web applications, to the VeriSign (credit cards) or Mellon (electronic checks) gateways on the web, and provides administrative functionality supporting exception processing and reconciliation. Data is entered by the external end user into host application web pages.
Contact: Pat Dice - 494-4971
Financial Management Information System (FMIS)
FMIS is a purchased mainframe package written by MSA (Management Science of America) and modified for the University. Installed in 1985, the system maintains the general ledger, accounts payable, budgetary control, financial reporting, and account validation for all mainframe systems. Data is input into the system mainly through system interfaces. This system has been modified too much for any upgrades to occur.
Contact: Greg McKinney - 494-5992
Property Management
The Property Management system is an in-house developed mainframe system implemented in 1985. It supports tracking of the University's asset inventory. Data is entered online and through Bar Code scanners.
Contact: Greg McKinney - 494-5992
Purchasing
The Purchasing system is an in-house developed mainframe system implemented in 1971. It supports non-Ariba Purchase order processing. Data is entered on-line.
Contact: Greg McKinney - 494-5992
Sponsored Program Services Accounting
The Sponsored Program Services Accounting system is an in-house developed mainframe system implemented in 1985. It tracks funding and progress of awarded research projects. Its data is extracted from FMIS (Accounting system).
Contact: Greg McKinney - 494-5992
Sponsored Program Services - Award Tracking
The Award tracking system is an in-house developed mainframe system implemented in 1990. It creates documents for changes of status in awarded research projects. It feeds the chart of accounts directly.
Contact: Pat Dice - 494-4971
Sponsored Program Services - COEUS
The Coeus system is a purchased open systems package written by MIT and modified for use by Purdue. It is a tool for the development of proposal budgets. Data is entered by the business office supporting the proposal. The budget module has been modified too much for further upgrades, but we can still receive upgrades to the other modules.
Contact: Greg McKinney - 494-5992
Sponsored Program Services - Proposal Tracking
The Proposal Tracking system is an in-house developed mainframe system implemented in 1992. It tracks research proposals through to the award process. Data is entered on-line.
Contact: Greg McKinney - 494-5992
Student Loans
The student loan system is an in-house developed mainframe system implemented in 1968. It tracks the full life cycle of student loans from disbursement & promissory notes thru billing and payments. Data is received from the Bursar system or entered on-line. Payments are received mostly from lockbox operations.
Contact: Greg McKinney - 494-5992