Configuring a Resource - Outlook XP (2002)

The * owner * of the resource needs to perform the following steps:

Exit "Outlook" - "File" - "Exit and Log Off", then do the following:

1. Right click on the "Microsoft Outlook" icon on the desktop and select "Properties" - click "Show Profiles" - click "Add".



2. Enter a name for the profile (Example: FREH G-1), and click "OK".



3. Under "E-mail", select "Add a new e-mail account", and click "Next".



4. Select "Microsoft Exchange Server", and click "Next".



5. For Microsoft Exchange Server, enter "nts-44.exchange.purdue.edu" or "nts-43.exchange.purdue.edu" as appropriate.



6. For User Name, enter the name of the resource and click "Check Name". (If nothing returns, try the other server name listed above.)



7. Click on "More Settings" - click on the Connection tab - select "Connect using my Local Area Network (LAN)" - click "OK".



8. Click "Next" - then click "Finish".



9. Be sure to select "Prompt for a profile to be used" - then click "OK".



10. Choose one of the following:



1. If delegate is not needed:
• Run Outlook
• "Tool - Options - Calendar Options - Resource Scheduling"
• Click on:
  Automatically accept meeting requests and process cancellations
  Automatically decline conflicting meeting requests
• Click OK - OK - OK - OK
• Exit Outlook



2. If delegate is needed:
• Run Outlook
• "Tools - Options - Delegates - Add"
• Select user
• Set calendar and Inbox to Editor...
• Set everything else to none
• Uncheck "Delegate receives copy..."
• Check "Automatically send message..."
• Click OK - OK
• Right Click on Outlook today and Inbox
• Select "Properties - Permissions - Add - User that moderates"
  Role:owner
  Check on all boxes
  Select:all all



• On the user's machine who is the delegate:
  "Start - Settings - Control Panel - Mail - Microsoft Exchange server - Properties - Advanced - Add"
  Enter name of resource
  Click OK - OK