What are the possible “types” of Public Folders?
There are six types of Public Folders. The table below lists type and the corresponding Public Folder name as displayed in Outlook: Type Appointment Items Contact Items Note Items Task Items Mail Items Outlook Name Calendar Contacts Notes Tasks Mail

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Please tell me about “naming standards” for Public Folders.
XXXX PPPP Dddd Tttt where:

• XXXX = Official departmental abbreviation in all caps of the department owning the public Folder (example ENGR)
• PPPP = Optional Project name limited to 5-letter acronym
• Dddd = Descriptive name with first letter capitalized (example Vacation)
  • 15-character limit on descriptions
  • If description is an acronym, it will be in all caps.
  • Use same terminology for all similar folders descriptions.
• Tttt = Name given based on folder type with first letter capitalized (Calendar)
  • Flat non-directory hierarchy will be used for most situations.
  • Only Public Folders that a user has rights to will be visible.

Could you give me some examples of Public Folders created by using the above naming standards?

• ITAP Vacation Calendar
• ITAP MCR To-do Tasks
• ITAP MCR External Contacts
• SSC Vacation Calendar

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Could you tell me about controlling permissions to Public Folders?
Distribution lists (DL) will be used to control permissions to Public Folders. The following naming standards will be used for Distribution Lists: “Public Folder Name” Members - User group (Read only) or (Read,Write) “Public Folder Name” Owners - Pseudo Owner group (Read, Write)

Distribution List (DL) examples:

• ITaP Vacation Calendar Members
• ITaP Vacation Calendar Owners

What else should I know about permissions to Public Folders? The Exchange Administration group will be the true owner of every Public Folder. Members of the “Owners” Distribution List are to be identified when the Public Folder is first requested. A member of the "Owners" Distribution List will be responsible for adding and removing users from the “Members” Distribution List. Therefore, these “Owners” are responsible for granting and deleting access to the Public Folder. Individual users will not be able to add or remove owners from the “Owners” Distribution List. To remove an individual from an owners distribution list, please send the request to exchange-admin@purdue.edu. (Please be sure to include the name of the public folder and the complete name of the individual who is to be removed.) Owners can maintain the Distribution Lists by going to the permissions tab of the Public Folder, selecting the proper group, and clicking on the Properties button. Please note: Users will only see those Public Folders for which they are a member - either of the Owners or Members Distribution Lists. Fifteen minutes must pass before changes made to a Distribution List take effect.

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Is there anything else I need to know about Public Folders?
Here is some additional information about Public Folders:

• Space limiting is not yet identified.
• Data will only be kept for 6 months.
• "Owner" will be hidden from address book.
• All Distribution Lists (used for establishing permissions on Public Folders) will not deliver mail - even though some appear in the Address Book.

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