Information Technology at Purdue

Requesting and Managing Non-Person Entries

Creating a new directory entry should only be associated with official Purdue business. You should not create entries for personal reasons, private mailinglists, etc. Valid examples of non-person entries include research groups, an entry for the department itself, centers, programs, institutes, etc.

Requests
Make requests via the DCS Requesting a Non-Person Entry

Information needed

1. Type of non-person entry, mailinglist, forward, or store

2. Preferred name for the account. Name must have two words in title.

3. E-mail address preferences. Give more than one name option unless Mail Hub checked to verify the preferred e-mail address is not in use.

4. List all persons and their e-mail addresses for forwarding and mailinglist.

5. For store service provide names of users who will need an identity setup in their Mail application

6. For mailinglist provide:

a. Name of person who will be the list administrator

b. Departmental identifying code – no charge involved. Four digit code is needed to correctly list the department on the Mail*Hub.

Managing the Non-Person Entry

The maintenance of these accounts will be the responsibility of the departments.

Managing the accounts consists of selecting a departmental proxy and requesting their proxy status. Currently this has been the Technology Coordinator. This requires some training on how to use Majordomo and Majorcool. The key maintenance tasks are listed below.

1. Forwarding service – adding or deleting names. These changes are made in the Mail*Hub electronic directory fields.

2. Mailinglist Service – adding and deleting names, etc. These changes are made through Majorcool. There are many features to this service, which can be customized through Major cool.

3. Stored Service – remove identity from Mail application.