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ITaP Customer Education Title slide for the tutorial on How to Copy Files and Folders to a CD. Copy write 2005. For questions regarding the material presented, contact itap@purdue.edu.

The following tutorial shows the steps to copy files and folders to a CD. Moving older files off the shared servers frees up space.

Note: Before you start to save files or folders, you will need a blank, writable CD inserted into your computer's CD recorder slot.

The tutorial will automatically play at its preset speed. However, a video playback control bar appears at the bottom of each tutorial screen. Use the forward, back, and pause buttons to skip forward, review a section again, or to stop.

Video start

Through Windows Explorer, view your file folders to be copied. Open the first folder containing files you want to copy to the CD.

Next click the Views button.

Text Captions

Open the first folder containing files you want to copy to the CD.

Next click the Views button.

Select the Details menu item. This will allow you to see more

information about that file, such as the date it was last modified. This will help you select the correct file to copy.

Select the Details menu item. This will allow you to see more

information about that file, such as the date it was last modified. This will help you select the correct file to copy.

Screen shot showing the Details menu view being selected.

Viewing the file list, select the first item to be copied. In this example it is the

Test 2 for file copy.doc item.

Select the first item to be copied. In this example it is the

Test 2 for file copy.doc item.

Hold down on the control button on your keyboard (Ctrl) and select additional files. This will allow you to select multiple files or folders at one time.

Select all of the files or folders you want to copy to a CD.

If you store a lot of files on your hard drive, be sure that you have enough disk space on your hard drive to store the temporary files that are created during the CD writing process.

If space is tight and you have large files to copy, you could save groups of files and repeat the process until all your files are saved to CD.

For a standard CD, Windows reserves up to 700 MB of free space. For a high-capacity CD, Windows reserves up to 1 GB of free space.

For most people this will not be an issue.

If you store a lot of files on your hard drive, be sure that you have enough disk space on your hard drive to store the temporary files that are created during the CD writing process.

If space is tight and you have large files to copy, you could save groups of files and repeat the process until all your files are saved to CD.

For a standard CD, Windows reserves up to 700 MB of free space. For a high-capacity CD, Windows reserves up to 1 GB of free space.

For most people this will not be an issue.

After selecting the files in that folder to be copied, select the Edit menu.

Select the Edit menu

Screen shot showing selection of the Edit menu drop down box with the cursor.

In the Edit menu drop down box, select the Copy To Folder... menu item.

Select the Copy To Folder... menu item

Screen shot showing Copy To Folder being selected in the Edit drop down menu.

The Copy Items dialog opens

Select the place to which you want to copy these 4 items. Then click the Copy button.

The Copy Items dialog opens

Select the place to which you want to copy these 4 items. Then click the Copy button.

In the Copy Items dialog box, click the Copy button.

Click the Copy button

If a message appears in the lower right of your desktop asking you to click to start the copy process, click that message.

The Copying... window opens and will stay open until the files are copied.

The Copying... window opens

Next your CD drive window opens and displays any other files that may already be on your writable CD.

The drive letter could vary - in this example it is: D:\

Your CD drive window opens and displays any other files that may already be on your writable CD.

The drive letter could vary - in this example it is: D:\

Screen shot of any files on the CD.

From the CD's drive selected currently, now select the Write these files to CD menu item at the top left in the File option drop down menu.

Select the Write these files to CD menu item

Screen shot showing selection of Write these files to CD in the File drop down menu.

The CD Writing Wizard window opens.

Click the Next > button in the lower right of the dialog box.

The CD Writing Wizard window opens

Click the Next > button

Complete the steps within the wizard.

After saving your files and folders to the CD, check the CD to make sure all your files are there and that they open correctly. Go to My Computer to view that CD drive, then click on one of the files to open it.

If all the files on the CD are ok, close the CD view of that folder. Open your original file folders, select those that you copied, then press the delete key to remove them from the original location to free up server space.

Comments on this video? Send email to itap@purdue.edu

There is an option to view the tutorial again or exit. However, if you would like to learn how to see items under your My Computer, that is covered next.

After saving your files and folders to the CD, check the CD to make sure all your files are there and that they open correctly. Go to My Computer to view that drive, then click on one of the files to open it.

Comments on this video? Send email to itap-customered@purdue.edu

Next Video: Accessing the CD Drive

Current Screen

Blank screen of the PC desktop.

Click the Start button in the lower left of your desktop image.

Select the My Computer menu item in the displayed menu.

Select the My Computer menu item

The My Computer window opens,

Select the Devices with Removable Storage and your CD (D:) item or CD drive.

The My Computer window opens

Select the Audio CD (D:) item

ITaP Customer Education Videos close