Desktop files on ITaP-supported computers moving to backed up, secure network storage

Files saved to the desktop of Purdue-supported computers now are saved to the computer’s hard drive, where they’re not routinely backed up and, in the case of a laptop, potentially unsecure.

In April, ITaP will redirect files saved to the desktop to the user’s career account storage space on Purdue’s network instead. The change affects nearly 4,200 Purdue employees whose computers are supported by ITaP’s Cooperative Services Desktop Support (CSDS) staff. Only these centrally supported computers are affected.

Users will be notified when the process of redirecting their desktop files will take place. During this time, ITaP will assess the amount of storage space a user's desktop files normally require and then add that amount of space — plus 20 percent more — to the network storage space associated with their Purdue Career Account.

Overall, the change should invisible. Users will still see the files right where they put them on their computer’s desktop. Behind the scenes they will simply be residing in the user's Career Account space on network storage rather than on the computer’s hard drive.

If you have questions about this change, or experience any issues after it is made, please call the ITaP Customer Service Center help desk at 49-44000.

Two other things to note:

  • If you’re a user of multiple machines and you keep files with the same name on all your desktops, you should rename your files so they have unique names on each machine. Otherwise, after the redirect, the newest file on any of the machines will overwrite the files with the same name on the desktops of the other machines.
  • If you have a lot of desktop files, or a few very large files, logging in may take a few minutes longer the first time you log in after the redirect.

In addition to a 20 percent increase in storage, this change offers other benefits:

  • Files saved to your hard drive, including desktop files, are not backed up unless you take extraordinary action to do so. Your Career Account storage, on the other hand, is backed up regularly.
  • If there is a problem with your computer, or you get a new computer, this makes it much easier to recover your files.

Purdue’s network storage also offers security advantages, especially over files stored on a laptop, which may be accessible to anyone if that laptop is lost or stolen.

Last updated: March 7, 2017

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